Efficiency the Google Way: Gmail, Calendar, and Drive

January 30, 2014 | by Pepper

Making the Most of Google for your Business Virtual Assistants Philippines

Gmail. You have may have tried different emails for your business or perhaps your current in-house email is working just fine but Gmail has something more to offer. Google’s popular email has a lot of unique features and here are some of them:

Powerful search engine. Searching for emails and attachments can consume a lot of time. Gmail has an efficient search mechanism that allows you to find what you’re looking for in seconds. Google is the king of search engines so it comes as no surprise that this is also found on Gmail.

Link to Calendar. You can also link your emails to Google’s Calendar. When you receive an email about an event, you can immediately add it to the Calendar. You can also create an event from an email! For example, you received a report from your staff. You can schedule a meeting about it in your calendar.

Storage. With 30 GB of email space, you can practically store everything in Gmail. You don’t have to delete regularly for fear of going over quota. In addition, your computers or laptops do not need to store emails anymore because you have more than enough storage in Gmail’s cloud.

Personal domain. If you’re concerned that your email will come off as unprofessional, Gmail allows you to have personalized emails (i.e. name@yourcompany.com). You need to maintain your business identity across all platforms and Gmail takes care of that, too

Email delegation. You probably receive hundreds of emails each day and you need someone to manage your account. Gmail allows you to add another user to read and filter your email. If you are working with a virtual assistant, she can send and delete messages for you using this feature.

Calendar. Organizing your own schedule can be a chore. Not only that, the challenge of remembering those appointments can also be taxing. Google’s Calendar app has developed multiple features that can help you in a variety of ways:

Easy scheduling. Google Calendar makes scheduling a no brainer. You can automatically email your attendees right after you created the event. Another great thing about it is that you can track your RSVP responses through your email.

Calendar management.  Keeping track of your own calendar can be challenging for any business owner. Google calendar allows you to create multiple calendars with different access and sharing options for your team. If you have a virtual assistant, she can effectively manage your calendar using this tool.

Mobile access. With most professionals becoming reliant on their smart phones, it’s very strategic that your Calendar can be synced in your Android and iPhone. You can check them anytime using a web browser. This easy access makes it beneficial for business owners who are often on the go.

Reminders. One of the best features of Google Calendar is its ability to customize reminders. These can be sent either to your mobile phone or email. These reminders also contain all the details you need about the event.

Time zone conversion. Scheduling a meeting can be difficult when you are oversees. Google Calendar has a time zone conversion which follows the time zone of your location. It also has customizable work hours that remind your colleagues or virtual assistant not to set meetings late at night.

Drive. Storage issues are one of the things that can disrupt your day-to-day workflow. May it be lack of storage space, immediate access to your files, or recovering them, all these things take so much time. It also affects your productivity. Google Drive can cover that in different ways:

Easy accessibility. Anything web-based provides ease of access. You can create and store files on Google Drive. It’s available 24/7 and it has the capacity to save the changes you made on your files. You can import and export files from your email or hard drive wherever you are.

Efficient collaboration. Files in the Google Drive can be shared to multiple users which make it ideal for brainstorming and collaboration. Files can also be edited at the same time. In addition, you can also review the changes done in the file through its revision history option!

Expandable storage. Your Drive initially has 30 GB in storage. If you need more, you can pay additional $4/month for 20 GB. Your storage can be expanded up to 16 TB! Not only that, the administrator can assign the storage to specific users.

These three apps will help you integrate your email, schedule, and files in your Google Business Suite. Learning the ropes is easy, too! They have tutorials for Gmail, tips and tricks for Calendar, and an interactive tour for Drive. Using them will save you a lot of time and make you productive along the way. With these apps synced and linked together, you can manage your time and resources better. You can begin with having your own personal account first along with a few other people in your team. Remember that anything that helps increase productivity is always worth trying.

About Pepper Virtual Assistants

Pepper Virtual Assistant Services is a business solutions firm that specializes on administrative assistance, customer support, CRM, copywriting, and personal virtual assistance. We take pride in our reliable service and responsive client handling which embodies our team’s optimal performance.

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10 thoughts on “Efficiency the Google Way: Gmail, Calendar, and Drive

  1. Pingback: Hybrid Integration: Maximizing the Cloud and the Chrome | Pepper Virtual Assistants

  2. Amor Cabiles

    Been using all of these great Google tools for quite some time. It’s really efficient when you need to be organized with everything from managing your contacts, emails, appointments, and files.

    Reply
    1. Pepper Post author

      Thank you for sharing your experience in using these Google tools, Amor! Hope you continue visiting our blog! 🙂

      Reply
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  4. Jee Anne Ege

    The powerful search engine is awesome! It minimizes my time to search for files that has been attached way-long time ago; considering it filters all my emails – WOW! Great upgrade I must say.

    Reply

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