Posts Tagged ‘time management’

The Work-Life Balancing Act

Thursday, March 17th, 2011


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Work-Life balance - the phrase was first heard in the late 1970s, describing the balance between an individual’s work and personal life.  Now, almost half a century has passed, and just when the world started believing that the conveniences of modern technology would mean an “easier” life, consumerism and fast-paced competition tipped the scale to the other end.  Meaning, more time is needed to work, work, and work. The technological advances of today hasten everything that can possibly happen in 24 hours – e-mails, VoIP calls, SMS.  When these breakthroughs were newly introduced, we were amazed and impressed by what fast-paced communication could do!  Figuratively speaking, technology made the world smaller, and business opportunities greater.  Alas! For many of us now, today’s breakneck speed can only mean tons of work that get piled on us faster and heavier. No wonder why weekend spas and exotic vacation resorts keep calling on us to take “that much-deserved,” or aptly, “that much-needed” break.  And when the holiday ends, we all groan at the thought of going back to reality, going back to work. There is no clear-cut definition of what is good and balanced.  What is ideal depends on the person’s age, marital status, or domestic situation.  Whatever it is, we are all in search of that elusive work-life balance that we read and dream of.  We all have our ways and systems in managing and coping.  What else haven’t we tried and done?

1. Compartmentalize your day. Many career women have domestic obligations to attend to at the end of the day – husband and kids, ailing parents.  Most days, these so-called superwomen find themselves with little superpowers left, even to take care of themselves.  Break your 24-hour day into chunks and make sure you stick to the schedule:  8 hours – sleep; 8 hours – day job; 4 hours – for the hubby or the children; 4 hours – me time.  Adhere to your time blocks and minimize mix-ups.  It’s when we squeeze in work at home, or domestic chores during our personal time that the scales become unbalanced.

2. Be humble enough to know you can’t do it all. It’s when we try to do it ALL, and all at the SAME time, that we get overwhelmed and end up not accomplishing much.  Granted, there are tasks that we would rather do ourselves, knowing that no one else can do them better.  There are tasks too that we’re afraid to delegate to others, thinking, “If I want it done right, I better do it myself.”  Alright, give yourself that.  But at the same time, learn to accept and let go – some other tasks can be better done or faster accomplished by other people.  Let them.

3. Get good help and delegate. At home, good help can mean an extra pair of hands.  At work, good help is taken to mean another head on the shoulders with a working brain to help you think.  For both the home and work front, don’t just make do with extra help that you’re unsure of.  If you can’t leave your house without fear that it won’t catch fire once you’re gone, or if you can’t leave the office without constantly worrying if he’s doing things right, keep looking for the one that you can confidently bank on.

4. Set a “me” time, and keep it sacred. We all need our personal alone time to recharge our tired selves.  Whatever it takes – having a good long nap, taking a road trip down to the valley, or getting lost in a book or a movie.  Some people tend to feel guilty while enjoying brief moments of indulgence.  Don’t!  And some people, as they head on out for that massage appointment, opt to cancel and do more work (goodness gracious!) instead.  A bigger don’t!  Respect that 2-hour break you set aside for yourself.  Put into perspective that in the many on-going things happening in your life, the 2 hours for yourself will not cause your big upcoming deal any harm or delay.  Let the other things wait; your 2 hours are due.

5. Simplify your life. As attractive as it may seem to us to take on too many tasks and responsibilities, to try to do too much, and to own too much, find a way to simplify.  Make a lifestyle change – say no to some requests, and decline some invitations.  Declutter your space, organize your environment, and more importantly, get rid of all those baggage that weigh you down.  Focus and prioritize.  Keep things simple.

How to Stop Wasting Time at Work

Thursday, August 26th, 2010

Time wasted is also money wasted

If only all of us know how to maximize the hours that we have in a day, we would all be rich—in accomplishments! Being able to produce more output in a day will not only entitle you for a possible promotion (if an office employee) or extra revenue (if working from home or managing your own business). This also gives you an assurance that you made wise use of your time and a sense of pride that you could actually do more and be better every day.

Start with the Tough Ones
Procrastination is your biggest enemy. We tend to push the hard ones out and do the easy or clerical tasks first. When you’ve reached half of the day, you try picking out the hard tasks and finish nothing by the end of the day. Why not reverse this by getting the hardest and usually the most important job done? This works better because you have more focus and energy at the start of the day.

Get your Focus
This is the hardest and most important component. You may have already done a to-do list and you know exactly what to do to be able to deliver. The problem is no matter how hard you try to come up with ideas or compose your thoughts—the light bulb stays busted. To be able to beat this, do a little bit stretching and perhaps sip a cup of coffee. Get some help by browsing online specifically about the task or consulting your colleagues. Make sure to keep this soul-searching period short and particularly about the task at hand. Directing your mind and your actions ONLY to this task will point you towards getting it done fast.

Destruct Distractions
Keeping your IM and e-mail open, especially if notifications from your blogs and social networking accounts are flooding, will eat up your whole day. After all, it’s more fun and exciting to check these out than to continue working on a spreadsheet your boss needs after lunch. While quick peeks during breaks won’t hurt, getting used to these momentary amusements will make you want for more. So better to shut them off altogether or device a rewards system for yourself where you get to check ONLY when you have done such amount of work.

Time-Box
This simply means that you have a mental allocation of number of hours to be spent on a definite task. While you’re at it and you are tempted to daydream or check out the latest Hollywood buzz, check your time. How many more minutes do you have? Time-boxing gives you a positive pressure as you try to beat the self-imposed deadline. Time-boxing also applies to your quick breaks and chit-chat—keep these short so that you don’t lose your momentum.

Know When Your Plate is Full
It’s true that you want to be as effective as you can be but if you flood yourself with so many jobs, you won’t be able to focus and finish a thing. The more tasks you accept, the more people will be bugging you for follow up or feedback and it will be a never-ending cycle. Instead of taking up all these by yourself, why don’t you get someone to help you? Perhaps a sibling on vacation can help but there is also a big risk that this may double up the burden since you’ll have to check and redo if there are mistakes. Professional assistants are available for a cost but the productivity and relief that they provide is all worth it.

Always remember, time wasted is like money thrown to trash. Managing and spending your time well not only frees you from stress, it also works as your personal investment. You may not realize it but making wise use of your time also results to a constructive outlook in life as you continue to pursue and encourage yourself to achieve something all the time. Disciplining yourself to not waste time is the key to improving your work and your being as well.

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