Posts Tagged ‘personal assistant’

Quarter Life Crisis

Wednesday, October 6th, 2010

This is the time during your mid-twenties to late thirties when you feel as if you are still waiting for your life to unfold despite having finished school for years. When you were younger, you have set your personal goals, and now, you begin to question if you have made the right decisions or chosen the right path towards self fulfillment in terms of identity, stability and even relationships. It is at this stage when you feel the pressure to find yourself, to be certain of what you will be doing from this day onwards which will make you established as an individual.

Time wasted is also money wasted

For most quarter-aged people, this quest of finding oneself is like a code that can never be deciphered. This article may not completely provide a solution but would help, at least, by suggesting small steps that you could take in dealing with this crisis.

Ask yourself and be Aggressive
It’s true that taking other people’s advice, especially those who know you well, may help you in knowing what you want out of life. But if you examine closely, the words your friends or family speak are mainly based on their own experiences and may only work for them—but not for you! You are the only person who would know the answer. Instead of conducting surveys, listen intently to yourself. Perhaps write down the things you enjoy doing and then think of ideas on how to make a career or business out of them. If you already have one, instead of thinking that there is no room for growth, find ways to expand. With the advent of technology, opportunities are limitless. Grab these prospects and work on it.

It’s more than the money

The main reason why most people end up not doing what they’re meant to do is because people usually define a person’s success by looking at the material possessions—car, house, lots of money. This does not mean that it is okay to keep doing what you want even if you earn nothing from it. This simply means that the steps you’ll take and your life should not entirely depend and be measured on the salary or the potential business returns you would get. Financial rewards would naturally flow if you continue doing your best on what you do best.

Bank on resources
Looking at your accessible resources does not necessarily pose unwanted enforcement or limitation in what you ought to be doing. In fact, this could actually help you to avoid being spoiled for choice. If you don’t necessarily want to follow your parents’ footsteps, why not try to make a career out of a business that complements your family’s company? Example, if your mom has a flower shop and your expertise is into networking and management, why not venture into wedding coordination? You can utilize your skills while helping your loved ones boost their own too. This also gives you business models that you could follow to avoid unnecessary mistakes and loss.

Set a deadline
Life is too short to be spent on thinking and rethinking. Give it a week or two—plot out your options and do a little research about each one. Ask experienced people for an in-depth understanding of your considerations. You can also spend some time on healthy conversations with people from different age groups so you can keep discovering new ideas. If you took time and weighed your options well and still are not sure whether you’re making the right decision, look at the most viable path and take it. Start your journey to being successful right away!

Beware of comfort zones
The trick with comfort zones is that you’re too comfortable that you don’t notice or simply ignore the fact that there is something wrong. You might be in a job where you are under-utilized but you stick to it because of the employee benefits. You want to pursue a business move but are afraid to take risks. If you don’t like what you’re doing, it’s unfair to you and your employer for they’re paying for mediocrity. Don’t get stuck! Maximize and even exceed your potential by trying out and doing something new.

At this stage, you might feel and think that it is a must to have found yourself in terms of career or business and that you should be on your way to settling down. Consider the fact that each one has his or her own pace to keep up with. Don’t be afraid to make mistakes and repeat the whole process for this makes you more learned and experienced. If in the middle, you get wound up in a situation outside your expertise, find the right people to help you and stay focused on what you are superb at.

How to Jack Up Your Productivity

Thursday, April 29th, 2010

When you think about it, man’s constant desire for better, faster, more has never seemed to die down or change. Back when we all lived in caves, we invented the wheel to go places, carry heavier loads, basically do things faster, better, and more. Today, the “wheels” may have changed, but we find ourselves yet again more than ever concerned with “more”. We want more work done for own various reasons. More money. More free time. More time to spend with the kids. More chances of moving up in the world. Okay. Now that we’ve established our motivation, how in the heck do we increase productivity (whether our own or colleagues’, or employees’)?

Truthfully, there are no hard and fast rules to do this, but the thing to remember is that productivity is very much tied to happiness. It’s been scientifically proven that happy workers are more productive ones. And as blogger Alex Kjerulf explains in his post here, once you start liking what you do and enjoying your work, your productivity will soar.

I’ll even let you in on a personal story. I started out as a marketing assistant at a bank. To say the least, it was painfully boring and mind-numbing, consisting mainly of making phone calls to clients, confirming they were depositing huge sums of money, in amounts I would never make in a lifetime if I stayed there. How do you think that impacted my productivity?

So maybe for the first lesson in productivity, it goes something like this:

Productivity = Happiness + Purpose

Any human being who disagrees with the “purpose” part is either Sisyphus or a hamster. So if your job right now feels like you’re running aimlessly in a hamster wheel, it’s time to seek better employment. But hey, if you’re happy with that sort of thing, that’s your thing. I personally would run amok with an AK-47 and take my colleagues hostage. But that’s just me. That’s why I left the job at the bank after a week.

In a nutshell, to increase your productivity, FIRST, choose the sort of work or place yourself in the sort of industry where you’re more likely to do the work you like. Sounds simple, but soaring numbers of unhappy workers say otherwise.

Pick the work you like, and try to make sure it won’t feel like there’s a solid brick wall ahead or above you. Do some research on the company, organization, and industry you want to work in; talk to people and Google the relevant topics on them.

Maybe that’s all more suited for long-term strategies in upping your productivity. So maybe a “nutshell” type list will help boost your productivity now.

Here are a few tips for increasing productivity on the job:

1. Create a work environment that suits you.

Start with a comfortable chair. But please, not a La-Z-boy. Recliners are for vegetating in front of the TV or sleeping, not working. If you can afford one of those fancy Aeron chairs, go for it. The key is to tailor-fit your workspace into a “mechanism” you like using. Remember, unless you’re as brilliant and aggressive as Richard Branson, you and your workspace will be together for quite some time.

Work Environment

Décor, lighting, and use of space are also important. Some people like a lot of light, some like it dark. Some use a lot of shelf space, others tuck things away. Some people like the whole Scandinavian minimalist thing, others like to be crowded with their books, magazines, CDs, pictures of soon-to-be girlfriends (that’s not me…) and heck, even toys. Use what works for you, just be sure to not encroach on anyone else’s space.

2. Make a list.

Yes, a list. You have one for groceries, you have one for the people you hated in high school and swear vengeance (again that’s just me), so why not one for your day-to-day tasks? Most people take it for granted, but successful people swear by it.

And really, there’s a feeling of satisfaction in ticking off a task you’ve completed by day’s end. Don’t rob yourself of that feeling. And why do you think PDAs come and go, but the good old filofax and note pad are still around? The tools change, but the practice doesn’t. Jot down that list now.

3. Put on a little music.

So long as you’re not operating heavy equipment, play your favorite tunes.

Studies on productivity have confirmed that workers who listen to the music they like increased their work output by at least 10%. No wonder Sony Walkmans have been selling like hotcakes, at least until the iPod came along.

You want more proof? I’m listening to Depeche Mode as I type this. Not exactly happy tunes to work by, but it keeps my motor running. Oh, and if you’re the only one who likes the music you’re listening to, get a great pair of earphones. Not everyone in Accounting might be able to balance the books while It’s No Good is blasting.

4. Take a break when you need it.

Breaks are okay, and the operative words being “when you need it”. To keep your own motor running, take a break away from the keyboard. Breathe. Take a short walk, have a smoke, talk to people, grab a small bite. Breaking the monotony (so long as you’re not in the middle of something) helps to keep your ball rolling.

5. Reward yourself a little, from time to time.

Remember what we said about happiness? It doesn’t have to be something big.

Having a massage

Give yourself a little pat on the back when you’ve finished something or feel you done good at work. Never discount the importance of little rewards, it will actually help you with a little “happiness boost” to tackle the next task. This can be anything from a small treat, new CD or article of clothing, desk toy or that vintage GI Joe figure with the kung-fu grip you always wanted as a kid.

6. Keep your eye on the ball.

Yes, ironically, to keep your ball rolling at work, keep your eye on whatever goal you’ve set for yourself, long-term or short-term. Oh, and make the goal more “life-related”, more personal. “Finishing tax reports before the end of the fiscal year” doesn’t sound nearly as exciting a goal as “finally learning to ski in the Pyrennes”. Literally have a picture or collage of what you’re aiming for right there as a desktop wallpaper or put it in a place where you can see it or easily bring it out and stare at it for a minute or two. This is visualization. (Get a copy of the book The Secret and you’ll see what I mean). It doesn’t matter if it’s a shiny new car, that vacation in the Maldives you’ve always wanted, the home you’ve always dreamed of buying, or even the celebrity you want to abduct date. When it comes to goals, you don’t have to be 100% realistic. What’s important is you get yourself jazzed up about work, and the feeling of wanting to work harder, if not smarter, will follow.

Of course, these are just a few tips on short-term fixes for upping your own productivity, and maybe encouraging other people in your team to be more productive. Start with these tips and you may discover your own methods that will help put you on the path to heightened productivity, which (could) translate to success, peace of mind, and long-term happiness.

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