Posts Tagged ‘delegating tasks’

The Work-Life Balancing Act

Thursday, March 17th, 2011


shutterstock_32322463

Work-Life balance - the phrase was first heard in the late 1970s, describing the balance between an individual’s work and personal life.  Now, almost half a century has passed, and just when the world started believing that the conveniences of modern technology would mean an “easier” life, consumerism and fast-paced competition tipped the scale to the other end.  Meaning, more time is needed to work, work, and work. The technological advances of today hasten everything that can possibly happen in 24 hours – e-mails, VoIP calls, SMS.  When these breakthroughs were newly introduced, we were amazed and impressed by what fast-paced communication could do!  Figuratively speaking, technology made the world smaller, and business opportunities greater.  Alas! For many of us now, today’s breakneck speed can only mean tons of work that get piled on us faster and heavier. No wonder why weekend spas and exotic vacation resorts keep calling on us to take “that much-deserved,” or aptly, “that much-needed” break.  And when the holiday ends, we all groan at the thought of going back to reality, going back to work. There is no clear-cut definition of what is good and balanced.  What is ideal depends on the person’s age, marital status, or domestic situation.  Whatever it is, we are all in search of that elusive work-life balance that we read and dream of.  We all have our ways and systems in managing and coping.  What else haven’t we tried and done?

1. Compartmentalize your day. Many career women have domestic obligations to attend to at the end of the day – husband and kids, ailing parents.  Most days, these so-called superwomen find themselves with little superpowers left, even to take care of themselves.  Break your 24-hour day into chunks and make sure you stick to the schedule:  8 hours – sleep; 8 hours – day job; 4 hours – for the hubby or the children; 4 hours – me time.  Adhere to your time blocks and minimize mix-ups.  It’s when we squeeze in work at home, or domestic chores during our personal time that the scales become unbalanced.

2. Be humble enough to know you can’t do it all. It’s when we try to do it ALL, and all at the SAME time, that we get overwhelmed and end up not accomplishing much.  Granted, there are tasks that we would rather do ourselves, knowing that no one else can do them better.  There are tasks too that we’re afraid to delegate to others, thinking, “If I want it done right, I better do it myself.”  Alright, give yourself that.  But at the same time, learn to accept and let go – some other tasks can be better done or faster accomplished by other people.  Let them.

3. Get good help and delegate. At home, good help can mean an extra pair of hands.  At work, good help is taken to mean another head on the shoulders with a working brain to help you think.  For both the home and work front, don’t just make do with extra help that you’re unsure of.  If you can’t leave your house without fear that it won’t catch fire once you’re gone, or if you can’t leave the office without constantly worrying if he’s doing things right, keep looking for the one that you can confidently bank on.

4. Set a “me” time, and keep it sacred. We all need our personal alone time to recharge our tired selves.  Whatever it takes – having a good long nap, taking a road trip down to the valley, or getting lost in a book or a movie.  Some people tend to feel guilty while enjoying brief moments of indulgence.  Don’t!  And some people, as they head on out for that massage appointment, opt to cancel and do more work (goodness gracious!) instead.  A bigger don’t!  Respect that 2-hour break you set aside for yourself.  Put into perspective that in the many on-going things happening in your life, the 2 hours for yourself will not cause your big upcoming deal any harm or delay.  Let the other things wait; your 2 hours are due.

5. Simplify your life. As attractive as it may seem to us to take on too many tasks and responsibilities, to try to do too much, and to own too much, find a way to simplify.  Make a lifestyle change – say no to some requests, and decline some invitations.  Declutter your space, organize your environment, and more importantly, get rid of all those baggage that weigh you down.  Focus and prioritize.  Keep things simple.

5 Essential But Time Consuming Tasks You Can Offload

Monday, March 30th, 2009

Don't stress about time-consuming paperwork. Hire somebody else to do it for you

Don't stress about time-consuming paperwork. Hire somebody else to do it for you




While growing up, I always thought of my parents as “workaholics”.  They would normally get up very early to start working and turn in really late every night.  They would spend the whole day juggling business and personal chores, which leaves them too worn out to do anything pleasurable (besides sleeping!) at the end of the day.

Looking back now, I realized that they just didn’t have the resources to get an affordable personal assistant. Having a personal assistant then was just too costly that I would probably have to drop out of private school for them to afford it.

Luckily for us, those primitive days are long gone.

Today’s technology allows us easy access to affordable virtual assistants, making it possible for anyone to achieve a good balance between work and personal life.

Having a virtual assistant is so practical that it has helped boost the outsourcing industry.

If you’re in need of a virtual assistant, but unsure what to delegate, here are some ideas:

1.    Email Management

A former colleague used to complain that emails take up half of her workday. She just couldn’t accomplish anything beyond checking and replying to emails every morning.

If you have the same problem, a virtual assistant can sort your emails. This way you would only need to handle emails that require your personal attention. Given the proper instructions, your VA can deal with the rest of your emails.

2.    Customer Support

Everyone in business knows that keeping customers happy is vital to a company’s success. However, maintaining great customer relations entails more work than we have time for.

A virtual assistant can provide customer support. They can call customers for follow-ups or provide customer assistance when needed.

3.    Calendar Management

Keeping track of meetings and scheduling appointments can be stressful.  Wouldn’t you rather use your time in something more productive, like developing moneymaking ideas?

A virtual assistant can manage your calendar for you. They can schedule your business or personal appointments. Through the use of shared calendars, you can check your schedule anytime. VAs usually send reminders for your appointments the day before.  And if you require, they can give you wakeup calls too.

4.    Travel Arrangements

Whether it’s a business or leisure trip, booking for the most economical flights and looking for suitable accommodations can be very time consuming.

Guess what? A virtual assistant can take care of this for you.

5.    List Building, Research & Data Mining

Building a list, researching and data mining are very tedious work. The legwork involved can last for weeks or even months.

Why not pass it on to a virtual assistant?

These are basic services a VA can provide.

Just imagine how much freedom you can have simply by ridding your daily schedule of such mundane tasks. You’ll have more time to spend on more important matters.

Given the choice I’m pretty sure my parents would have hired a virtual assistant then.

Ready for the
Pepper VA Experience?
FOLLOW PEPPER
ABOUT PEPPER

CATEGORIES

ARCHIVES
Top Business blogs Blog Directory Blog Directory & Search engine Blog Directory Blog Directory Business Blogs - Blog Rankings blog search directory